Dertermined recognition and realisation of savings opportunities
It is important for any travel manager to conduct a savings analysis at regular intervals. What are the actual costs and what opportunities are there for further savings?
In addition to consultants who specialize in “travel management”, your travel agent or your Atlatos advisor can help with this analysis. First, direct and indirect travel costs are reviewed which can be reduced by simplifying the travel process. Direct costs are the exact expenses at the various providers such as airlines, hotels and car rental companies and are prerequisite for an assessment of potential savings.
After identification of providers with the appropriate volume of business rates, negotiation support is provided. The additional costs such as credit card surcharges for flights, cancellation and parking fees at the hotels or the navigation system as well as delivery costs for rental cars will not be forgotten.
Regarding process costs the cost of labor invested in the booking of travel, travel authorization and travel expense reporting with appropriate accounting and payment to employees is in the foreground.
The approval process raises the question which costs are incurred by a delay in approval of business travel? Alternatively, a passive approval process or the authorization can be reviewed in the expense report.
In summary, the following points are considered in the analysis of savings:
Business rate negotiation
Participation in bonus points programs
Analysis of booked fare class, changes and cancellations
Time spent in travel booking
Adaptation rate of the use of online booking tools
Cost optimization of payment processes
Optimization of the approval process, if any
Review of travel policy
Cost optimization in the accounting processes
CO2 sustainability calculations